SPECIAL CITY COUNCIL MEETING
Tuesday, May 24, 2005 7:00 p.m.
Public Safety Building
3925 W Cedar Hills Drive, Cedar Hills, Utah
Present: Mayor Mike McGee, Presiding
Council Members: Melissa Willie, Darin Lowder, Jim Perry, James Parker
Absent: Rob Fotheringham
Konrad Hildebrandt, City Manager
Kim Holindrake, City Recorder
Rich Knapp, City Accountant
Tami Harrison, City Management Analyst
David Taylor, City Intern
Courtney Hammond, City Meeting Transcriber
David Bunker, City Engineer (7:58 p.m.)
Others: Mark Nelson, Eric Johnson
SPECIAL COUNCIL MEETING
1. This special meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order by Mayor McGee at 7:07 p.m.
Invocation given by C. Lowder
Pledge of Allegiance
2. Motion To Go into Executive Session, Pursuant to Utah State Code 52-4-5 (7:09 p.m.)
MOTION: C. Perry - To go into Executive Session, Pursuant to Utah State Code 52-4-5. Seconded Seconded by C. Lowder.
Aye-C. Lowder
C. Parker
C. Perry
C. Willie Motion passes.
* * * EXECUTIVE SESSION * * *
3. Motion to Adjourn Executive Session and Reconvene City Council Meeting (7:55 p.m.)
MOTION: C. Perry - To adjourn Executive Session and Reconvene City Council Meeting. Seconded by C. Lowder.
Aye-C. Lowder
C. Parker
C. Perry
C. Willie Motion passes.
4. Review Budget for Fiscal Year 2005-2006 (7:56 p.m.)
See handouts. Rich Knapp reviewed the questions and analysis that the Council requested about specific budget line items.
• Building Permit Fees - Additional $35 building permit fees are added for plumbing, mechanical and electrical. Before, these charges were wrapped into the building permit and were not separated out. American Fork separates these fees out; Lehi does not, but charges other fees. This proposal is an additional revenue source and might increase the level of service in the department.
• Pressurized Irrigation - There are a few people that do not have PI, but the City is actively working on providing it for them. One of them is down 4000 West near the canal.
• Storm Drain Fee Increase - A partial analysis has been done, but staff needs more time to complete the review.
• Descriptive Language - Descriptive language for each fee has been forwarded to Kim Holindrake for review.
• Analysis on One-Time Growth Expenditure - The Council was concerned with the percentage driving the non-growth operating expenditures. For scenario 1, staff looked at outliers in past years and smoothed it out. The percentage was dropped from 13.36% to 10.67%. C. Perry said that he is concerned that some outliers might be warranted. In scenario 2, staff used percentages that they think will be the population growth percentage for each year. Staff is more comfortable with scenario 2.
• Show all new monies/changes budgeted and prioritize the budget - The first part of the spreadsheet shows the changes and the second part reflects prioritizing. Staff created a definition of levels of service A, B, C, D and F.
A - is defined as having the resources to provide the best currently available.
B - is defined as providing a service that is better than peer average.
C - is defined as the average for basic, minimal acceptable coverage.
D - is defined as below average though funding allows some coverage.
F - is defined as failing in overall ability or currently not offered.
The comparison is based on institutional knowledge of what other cities of Cedar Hills’ size offer, such as Alpine, Highland, Eagle Mountain. This does not reflect quality of work from staff.
Overall the City is in an average to good range. Public safety got a C+ rating. Konrad Hildebrandt feels that the City gets excellent service, but the rating reflects the fact that the service is contracted out and can be pulled at any time. Mayor McGee would like to know what the cost would be for the City to have its own force. The Public Works Department has more average marks than other departments. This is because the staff believes the City needs a Public Works Facility and would like direction on whether the Council wants a Public Works facility. Konrad Hildebrandt asked the Council to consider the request for a Public Works facility. He wanted to know what the Council needs to make a decision. The demands on public works will continue to increase as long as the City grows and then the aging of the City creates additional work for the Public Works Department. C. Willie would like a list of benefits that a Public Works building would provide. C. Perry would like an analysis of what it would cost and why it is needed now.
Next Tuesday there will be an Executive Session and a meeting to discuss the budget at 7:00 p.m.
5. Review/Action on Resolution to Adopt the Utah County Council of Governments Interlocal Cooperative Agreement (8:55 p.m.)
See handouts. C. Perry said that this resolution seems to be much to do about nothing. There are no costs involved. Mayor McGee stated that the reason for passing it is because the old agreement expired.
MOTION: C. Willie - To approve Resolution 5-24-2005A, A Resolution Authorizing the Mayor to Execute an Interlocal Cooperation Agreement with the Utah County Council of Governments. Seconded by C. Perry.
Aye-C. Lowder
C. Parker
C. Perry
C. Willie Motion passes.
6. This meeting was adjourned at 9:00 p.m. on a motion by C. Willie, seconded by C. Lowder, and unanimously approved.
/s/ Kim E. Holindrake
Approved by Council: Kim E. Holindrake, City Recorder
June 7, 2005