Tuesday, October 17, 2006 7:00 p.m.

Public Safety Building

3925 W Cedar Hills Drive, Cedar Hills, Utah

Present:           Mayor Mike McGee, Presiding

Council Members: Charelle Bowman, Jim Perry, Eric Richardson, Joel Wright (7:30 p.m.)

                        Konrad Hildebrandt, City Manager

                        Kim Holindrake, City Recorder

                        David Bunker, City Engineer

                        Courtney Hammond, City Meeting Transcriber

Others: Terry Boulter, Charl Louw, David Kirkpatrick, Karissa Neeley - New Utah, Tom Gleason, Zonda Perry


1.         This meeting of the City Council of the City of Cedar Hills, having been called to order at 7:25 p.m. by Mayor McGee.


Invocation given by C. Bowman


Pledge of Allegiance

2.         Public Comment (7:27 p.m.)


No comments.


3.         Minutes from the October 3, 2006, Regular City Council Meeting (7:27 p.m.)

MOTION: C. Richardson - To approve the consent agenda. Seconded by C. Bowman.


Aye-C. Bowman

C. Perry

                                                                                    C. Richardson                         Motion passes.


4.         Review/Action on the Release of Durability for Canyon Heights at Cedar Hills, Plat D (7:28 p.m.)

Staff Report:

          See handouts. Konrad Hildebrandt stated that this is the second time the Council has reviewed this item. All requirements have been met and all improvements have been made. Previously, the City Council had an issue with the northern sloped hill across from the LDS Church. Beautification is not part of the requirements. Staff recommended acceptance of the subdivision improvements and authorization of the release of the durability guarantee.

Council Discussion:

          C. Perry stated that as a policy going forward all native landscape should be restored.

MOTION: C. Richardson - To follow staff recommendations and accept the subdivision improvements and the release of the durability bond for Canyon Heights, Plat D. Seconded by C. Perry.


Aye-C. Bowman

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.

5.         Review/Action on New Elevations for Bridgestone, PUD (7:31 p.m.)

Staff Report:

          See handouts. David Bunker stated that Bridgestone PUD has submitted some new elevations. There are currently two approved elevations, a rambler and a two-story elevation. McMullin Homes has proposed two new elevations to bring the development more up-to-date. The changes are to floor plans and exterior materials. It has not been seen by the Planning Commission because it is not a land use issue. The Homeowners Association (HOA) has submitted their signatures on the plans to indicate that they approve of the changes.

Council Discussion:

          C. Perry said he would like more detail on the drawings, particularly specific materials that will be used. C. Bowman and C. Richardson agreed.

MOTION: C. Perry - To approve the acceptance of the revised building elevations and plans for the Bridgestone P.U.D., subject to Council review of the specifics, including the materials being used. Seconded by C. Bowman.

Further Discussion:

          C. Richardson clarified that the footprints have not been changed, and the original elevations were not approved by resolution.

          C. Perry stated that he feels good about the renderings, but would like to see additional details.

          C. Bowman wondered whether the HOA should sign off on the detailed plans as well. C. Perry said that the HOA has no legal right to have that kind of authority.


Aye-C. Bowman

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.


6.         Review/Action on the Annexation of Property Located at Approximately 4700 to 4800 West and 9880 to 10000 North (7:40 p.m.)

            See handouts.

MOTION: C. Richardson - To approve Resolution No. 10-17-2006A, A Resolution Indicating the Intent of the City Council to Annex a Portion of an Existing Island or Peninsula; Identifying the Area Proposed for Annexation; Authorizing a Public Hearing on the Proposed Annexation; and Providing for the Publication of Notice and Said Hearing. Seconded by C. Bowman.

Council Discussion:

          C. Richardson encouraged Mayor McGee to continue talks with American Fork about cleaning up the border to the south.

            Vote taken by roll call.


Aye-C. Bowman

Aye-C. Perry

Aye-C. Richardson

                                                            Aye     -          C. Wright                                Motion passes.


7.         Review/Action on the Guidelines for the Design and Review of Planned Commercial Development Projects (7:43 p.m.)

Staff Report:

          See handouts. Konrad Hildebrandt stated that the Decisions 2006 survey showed that the residents have a great desire for a commercial center. In the past, some decisions have led to a failure to develop the commercial center. City staff feels that the Commercial Design Guidelines are very important, particularly as they lay out the objectives for commercial center development. However, the guidelines may need to be reconsidered from the standpoint of whether they are too strict to bring any potential commercial development to the City.

MOTION: C. Perry - To recommend that the Planning Commission review the Commercial Design Guidelines and, if appropriate, make changes especially to sections 4.2.3; 4.3.3; 4.4.3 and 4.1.2 in consideration of the goals of the Commercial Design Guidelines and the needs of the residents. Seconded by C. Wright.

Council Discussion:

          C. Bowman stated that as a Council Member, resident and mother, she is pro-commercial and wants channels of communication open to any potential commercial developments. C. Wright and C. Perry concurred.

          C. Perry stated the overwhelming majority of the residents want commercial development. Guidelines are important and the established goals are appropriate.

          C. Wright said that at some point the City needs to take the best it can get. He grows more concerned because of what is happening in Highland and the limited number of players that can make the City’s goals possible. The number of players has shrunk. He is very concerned that the window of opportunity is closing. He strongly supports this motion.

          C. Richardson was involved in creating the Guidelines since October 2003. The Guidelines were written to attract a certain type of establishment. A review is appropriate, especially of sections 4.1.2 and 4.1.3. He stated that he does not feel the number of players has diminished. He supports the review of the Guidelines to ensure the City will get what it wants from the commercial zone. He is not alarmed or concerned.

          C. Perry agreed with C. Richardson. He likened it to marriage, stating that you don’t get engaged because at some point you go with the best you can get. He is not overly alarmed, but doesn’t want to wait too long for development.


Aye-C. Bowman

C. Perry

C. Richardson

                                                                                    C. Wright                                Motion passes.

8.         Engineering Report and Discussion (7:56 p.m.)


          Pressurized Irrigation (PI) - The PI system is being shut down and will soon be drained. Some maintenance will continue, but residents will not have access to PI. A master meter needs to be installed between Ponds 10 and 12. It could not be installed while the system was operational. The PI system and watering restrictions will be reviewed at a Council meeting in November.

          The park bathrooms and ball field are being winterized.

          The proposed new parks will be rebid at the beginning of November. If the parks go to bid together, the contractors will pad each park. The other option is to put one park to bid. The Parks and Trails Committee has decided that they would like to do each park individually. The next in line is the Canyon Heights Park.

          C. Richardson stated that the traffic light by the high school has had some scheduling changes that don’t make sense. David Bunker will look into it.

          The wrong brick was ordered for the Public Works Building. It will take about three weeks to get the new brick. October 28 was the original completion date. The contractor had asked for a 30-day extension. It should be done by the beginning of December.

          The new bobtail should be delivered by the end of October.

          The sidewalks and curbs in Falcon Ridge are marked up. David Bunker will look into it.

          The original plan was to leave the foundations in place at the landslide location. Demolition has taken place, but the porch steps and driveways were left in place. The site will be beautified.

9.         City Manager Report and Discussion (8:20 p.m.)


          The quarterly financials were e-mailed to the Council. The Staff actively evaluates expenditures and revenue. The City is in good shape financially, but staff continues to watch the budget.

          The City is evaluating on-line traffic schools as a convenience to residents. This would be a way to bring the revenue to the City. The City will review its contract with American Fork Police. Traffic citations have increased dramatically.

          The first step of Decisions 2006 was the survey process. The next step is taking the results and developing projects. Then the Council will review the project list and place priorities.

          The City has applied for $100,000 through the Land and Conservation Fund. It is a 50/50 grant. The City can easily reach the match on City parks. Part of the application process was Council approval for the grant; the application was submitted last Friday. Konrad Hildebrandt asked the Council for some feedback. C. Perry said that he feels it is always a good idea for the City to pursue this type of grant funding. C. Wright applauded Konrad Hildebrandt’s efforts. C. Bowman said that the Parks and Trails liked the idea of grant money to help with the building of parks. C. Richardson said that he supports grant money for the City.

          Building permits are down, which will allow Brad Kearl more time for code enforcement. A new position for a Code Enforcement Officer will be re-evaluated in the spring.

          C. Richardson pointed out that in the management report building inspections are still backed up. He would like the issue addressed.

          Konrad Hildebrandt is looking at some Lindon ordinances regarding motorized vehicles on the Bonneville Shoreline Trail.

          C. Richardson asked for a profit and loss statement from community services, specifically flag football, in the next management report.

          C. Richardson asked for information on rentals in the Sunset Room in the next management report.

          Construction materials should not be staged on sidewalks.


10.       Board and Committee Reports (8:50 p.m.)


          C. Wright: The Utah League of Cities and Towns worked on transportation and a fund for conservation easements at its policy meeting.

          C. Bowman: 1) At the Parks and Trails Committee meeting Jon Woozley thanked the Council for approval of the Frisbee golf course. The posts have been spray painted. Staff has not reviewed the paint marks because it was not notified. 2) No Planning Commission member is attending the Parks and Trails Committee meetings. 3) Jon Woozley has contacted possible sponsors for City parks. Another suggestion was to fund raise in neighborhoods. C. Perry pointed out that residents have already paid for parks through Park Land Impact Fees. 4) The Parks and Trails Committee previously made some changes to the pump house park. Some of the items were implemented in the bid, but others were not. The role of the Parks and Trails Committee needs to be reviewed. The Parks and Trails Committee can make recommendations about the mudslide park, though the City does not own the land. Kim Holindrake said that as a policy the City does not put parks in an HOA. 5) Ciara Decker has been working with Highland on joining together for sports teams.

          C. Perry: C. Perry continues to meet with Pleasant Grove City to discuss the boundary. Relevant statutes have been reviewed. No matter what boundary is proposed, anyone who is affected has a certain protest period. If the owners of 25% of the land mass representing 15% of the land value protest, the boundary cannot be adjusted. A proposal is being put together. It is not ideal, but takes into account what can be accomplished.

          Mayor McGee: 1) The North Utah County Association of Mayors (NUCAM) discussed the CUP water. In 2007, the City will start paying for it whether it is using it or not. Cedar Hills has 710 acre feet of CUP water available. In 2005, the City used 400 acre feet. 2) NUCAM is discussing the need to replenish the water table and are working on a proposal to direct the water down the stream beds so that it can percolate the soil. The idea is that if the cities have to pay for the water, it should be used in a beneficial way. 3) The November ballot issue of quarter-cent tax is getting too little attention.

          David Bunker: Timpanogos Special Service District (TSSD) went on a trip to Peru, Indiana, to tour a sewer plant. It is a cannibal plant that uses bugs that naturally occur in the sewer system. It does not smell. TSSD produces 80,000 gallons of sludge a day that is turned into sludge beds. The stench at TSSD happens in the compost process of the sludge beds. This process would cost $16-17 million to implement at TSSD. The plant must be expanded. Other options are just as expensive.

          Konrad Hildebrandt: There is a group of cities that have joined together to discuss issues that go on the agenda for the Utah League of Cities and Towns. Konrad Hildebrandt suggested a Utah County group of members meet to discuss legislative issues.


11.       Motion to go into Executive Session, Pursuant to Utah State Code 52-4-205 


12.       Motion to Adjourn Executive Session and Reconvene City Council Meeting

            No Executive Session.


13.       This meeting was adjourned at 9:32 p.m. on a motion by C. Richardson, seconded by C. Wright and unanimously approved.


/s/ Kim E. Holindrake

Kim E. Holindrake, City Recorder

Approved by Council:

   November 7, 2006