PUBLIC HEARING AND CITY COUNCIL MEETING
Tuesday, February 19, 2008 7:00 p.m.
Public Safety Building
3925 W Cedar Hills Drive, Cedar Hills, Utah
Present: Mayor Mike McGee, Presiding
Council Members: Marisa Wright, Ken Kirk, Jim Perry, Eric Richardson, Charelle Bowman (7:14 p.m.)
Konrad Hildebrandt, City Manager
Kim Holindrake, City Recorder
David Bunker, City Engineer
Rachel Brown, Finance Director
Courtney Hammond, City Meeting Transcriber
Other: Cliff Chandler, Shaun Richins, Diane Kirk, Lauren Miner, Michael Martin
COUNCIL MEETING
1. This meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:07 p.m. by Mayor McGee.
Invocation given by C. Wright
Pledge of Allegiance led by Michael Martin, Troop 873
2. Public Comment (7:10 p.m.)
No comments.
PUBLIC HEARINGS
3. Amendments to the Fiscal Year 2008 Budget (July 1, 2007 to June 20, 2008) (7:11 p.m.)
No comments.
4. Amendments to the City Code Regarding the Requirements for the Conveyance of Water Rights for Annexation and Development (7:11 p.m.)
No comments.
CONSENT AGENDA
5. Minutes from the February 5, 2008, Regular City Council Meeting
Minutes form the February 12, 2008 Special City Council Meeting
MOTION: C. Wright - To approve the consent agenda. Seconded by C. Perry.
Yes-C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
SCHEDULED ITEMS
6. Review/Action on Golf Course Reconfiguration (7:13 p.m.)
Staff Presentation:
Konrad Hildebrandt stated that Broderick Construction has started moving dirt for the golf course reconfiguration project. The Chase Media advertising project is also moving forward. Pleasant Grove is dumping dirt at the Highland facility and has blocked the entrance to the golf maintenance facility. They are also using Cedar Hills roads, which are not designed for those types of loads.
David Bunker reported that the development of Cottonwood Hills Estates is waiting on the well construction. The well needs to be fully constructed, and the water mains and laterals need to be set in place before lots can be sold. The goal was to have the well completed by June, but it may now be pushed back to July or August. It will take special fittings and pipes to tie the well into the pressurized irrigation system. There is a 12-inch line that runs near the speed table at the bottom of the hill. Depending on the flow from the well, a 16-inch line will need to be installed, which would require removing the speed table.
Council Discussion:
• C. Perry asked that David Bunker make a recommendation to Pleasant Grove about the best route to their dumping ground.
7. Review/Action on Amendments to the Fiscal Year 2008 Budget (July 1, 2007 to June 20, 2008) (7:26 p.m.)
Staff Presentation:
See handouts. Rachel Brown stated that there are a number of proposed budget amendments, including the debris basin, which would come from the storm drain fund. The Canyon Road Crossing has been completed, but needs to be moved for auditing reasons. Finishing the basement in the Public Works building would cost $35,000. The pumps on pond 10 will be about $42,500.
David Bunker stated Delco Western would like the City to share the cost of a crane and labor to pull the pumps on pond 10. They will bear the other costs and have agreed to meet the City’s deadlines. Regarding finishing the basement in the Public Works building, the public works technicians could move downstairs and the upstairs office could be filled with a full-time office employee, likely Greg Robinson. The proposed layout is for buildout and accommodates seven technicians and a few summer hires. The dimensions are 47-feet long by 19-feet wide. The bid for finishing the room is about $25-30 per square foot, plus office furniture at about $16,000. The City can save money by acting as the general contractor. Another option may be locking the door and having an intercom system that allows the receptionist to buzz people in.
Council Discussion:
• C. Richardson stated that he expected to see an amendment to take out the cost of the golf course simulators from the golf course reconfiguration costs. Regarding the basement, he stated that safety is important and there are benefits to having another full-time employee in the public works building. He does not buy into a proposal that gives 900 square feet to employees who are largely out in the field. Construction costs will go up in the future, but if you decide to build something now, you are deciding not to build something else. Bids for finishing basements are very similar to bids received in 2001. He would rather do only as much as is needed now, and expand later if it is necessary.
• C. Perry stated that safety is important and something needs to be done so that employees are not left alone in the building. He would like to see additional bids on both the finish work and the office furniture. He suggested video surveillance as a deterrent. He would like the Council to go to the public works building during a work session or special meeting to walk through the building to get a feel for the size and options.
• C. Wright suggested a panic button that contacts the public safety building. David Bunker said there needs to be quicker response than a panic button would provide. C. Wright feels it is important to finish the entire basement at one time because it is not cost effective to finish it in pieces.
• Sergeant Richins suggested a glass surround around the reception desk and an intercom and drawer, so that the receptionist has no direct contact with residents who come into the building.
• Mayor McGee said that reducing the size of the area to be finished in the basement will not greatly reduce the cost.
• C. Kirk would favor tabling this discussion until more bids are in. He has gotten a better deal on office furniture.
• The Council felt the safety issue needs to be resolved immediately, by getting a full-time employee into the office and moving public works employees around temporarily. Konrad Hildebrandt said that there will be morale issues by moving employees around. He would prefer to go to them with a concrete plan before moving employees into the break room.
• Staff will bid out a half-sized project. The City Council will take a tour of the Public Works building and the Public Safety building at the next work session on March 4.
MOTION: C. Richardson - To approve the following budget amendments: 1) debris basin - transfer from the surplus fund $103,333 to the storm drain expense $103,333, 2) Canyon Road Crossing Park - correct the auditing entry and expense the $50,000 entry; 3) pumps on pond 10 - make the adjustment for revenue and transfer Impact Fee Reserves to expenses as indicated: $42,500 pressurized irrigation expenses, $10,512 retrofit, $25,000 for supplies, $3,000 for crane and $3,988 for contingency; and 4) transfer $25,000 from the golf course reconfiguration budget regarding simulators to the special advertising budget and to transfer the other $25,000 back to the general fund as part of Resolution 2-19-2008A. Seconded by C. Bowman. Vote taken by roll call.
Yes-C. Bowman
C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
8. Review/Action on Resolution Adopting Fees (8:32 p.m.)
Staff Presentation:
See handouts. Kim Holindrake stated that staff recommends changing the storm drain fee from $3.25 to $5.75. Rachel Brown stated that a $2 increase would generate $53,000 per year, which would pay for the debris basin project and some future projects including the baseball park. A $2.50 increase brings in $66,000 per year. Funds for the purchase of the debris basin are being borrowed from the surplus fund and will be paid back through the increase in the storm drain fees. Konrad Hildebrandt stated that the debris basin has been purchased, but the operational agreement with the other cities has not been finalized. Other storm drain projects include the operation agreement, the purchase of a trackhoe, and ongoing EPA regulations. An additional fee that the Council will need to consider it a Waste Management increase of 20 cents on the first garbage can, 8 cents per additional can, and 19 cents for the first recycling can. Staff recommends passing the increases through to residents.
Council Discussion:
• C. Perry stated that he does not feel the debris basin relates to the storm drain fund because the water comes from the canyon. He stated that residents have questioned why storm water has to run by their homes and now the City is going to charge more for no benefit. David Bunker said the debris basin is a storm water runoff control. Mayor McGee stated that the debris basin protects an asset of the City. C. Perry also questioned why the City would amortize the debris basin, which the City will own in perpetuity, over three years. However since the Council has decided on this aggressive schedule, he agrees with the increase.
• C. Bowman suggested going with a $2 increase now and reevaluating at a later point.
• C. Kirk suggested asking the county for operational costs of maintaining and operating the debris basin. He feels like the Council should make this amendment now, rather than increasing slightly now, and again a few years later on.
• C. Richardson stated that he came up with the $2 increase by including amortization over 36 months of the track hoe, the basin purchase, and incidentals. A fee by any other name is a tax increase. He wants to know if there are any other utility fee increases in the near future.
MOTION: C. Kirk - To adopt Resolution No. 2-19-2008B, a Resolution adding, amending or deleting certain fees of the official fee schedule of the City of Cedar Hills, increasing the storm drain fee from $3.25 by $2.50 for a total of $5.75. Seconded by C. Wright.
AMEND MOTION: C. Bowman - To have the fee title be storm drain/flood control. Accepted by C. Kirk and seconded by C. Wright. Vote taken by roll call.
Yes-C. Bowman
C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
9. Review/Action on Amendments to the City Code Regarding the Requirements for the Conveyance of Water Rights for Annexation and Development (9:09 p.m.)
Staff Presentation:
See handouts. Greg Robinson stated that City staff and the Planning Commission reviewed water right conveyance requirements. It is proposed that a formula by used that will take into account lot size. The formula is (2.58 x exact lot size in acres) + (0.5 x # of dwelling units). The first portion of the formula (2.58 x lot size) is the outdoor component. The other portion accounts for the indoor component. The water rights need to be rights that the City accepts. This helps ensure the City has the type of rights needed for buildout. David Bunker stated that the City accepts certain types of water rights or money in lieu. Once a water right is accepted, the City cannot divest itself of it. Buildout is estimated at 200 additional units and is a conservative estimate.
MOTION: C. Perry - To approve Ordinance No. 2-19-2008A amending Title 10 of the City Code of the City of Cedar Hills, Utah, relating to the dedication of water rights to the City. Seconded by C. Richardson. Vote taken by roll call.
Yes-C. Bowman
C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
10. City Manager Report and Discussion (9:18 p.m.)
• David Bunker gave an update on the Cottonwood Well. Henkle Drilling drilled to 830 feet and lost several drill bits. The City, with Council permission, allowed them to stop at that level. All data looked good but the test pumped at only 700-800 gallons per minute. The start and stops on the drilling may have encased the outside of the casing with sludge. The pump was later dropped to 800 feet and stressed to break down the compacted clay. The pump seized up and is not working. Henkle Drilling had to send their pump to Colorado and will be back in a few days. They can also do a chemical backflush to break down the sludge. If the sludge isn’t the problem, there is a possibility that the aquifer doesn’t make it to that location or the hole isn’t deep enough. David Bunker recommended the chemical flushing, pumping, and stressing. From there, the option is bringing in another drilling company to drill deeper. C. Perry and C. Kirk both stated that it is unacceptable for Henkle Drilling to walk out without delivering a well that is 970 feet deep as per the contract. The Council would like to meet with Bowen and Collins in a future meeting.
• Heritage park and the baseball field were vandalized with graffiti this week.
MAYOR AND COUNCIL REPORTS
11. Board and Committee Reports (9:42 p.m.)
• C. Bowman: Playground equipment has been delivered and is ready to install at Heritage Park. The Council would like a proposal from staff about how to better secure the parks.
• C. Richardson: The site plan for Chase Bank was last week. They were given items on which to work.
• C. Kirk: The solid waste district bought a new compactor.
• C. Perry: Youth City Council and UTOPIA meet on Thursday. He will also be meeting with David Blake on Thursday.
• Mayor McGee: The Provo airport wants to put in a radar system and is seeking MAG money. He suggested that the airport ask Salt Lake County for participation because they divert air traffic to the Provo airport. Lindon and Pleasant Grove have already approached the City about participating in a storm water drainage project. Some storm drainage goes into the Manila Ditch and empties into Pleasant Grove. They are building a storm water drainage project and argue that Cedar Hills contributes and should participate in the cost of the project. Mayor McGee worries about flooding problems in the spring. The City should proactively anticipate the problems and work to alleviate potential flooding.
• David Bunker: Timpanogos Special Service District met and there is a section of sewer outfall coming from Saratoga Springs, Eagle Mountain and Lehi. It is a five-foot pipe, sized for full buildout. It is only half full. The slow flow causes the flow to be septic and eats away at the concrete. Saratoga Springs and Eagle Mountain are looking into chemical treatments. The District needs to take care of the problem from their end. The partial bill comes to $7 million, which will largely come from user fees.
EXECUTIVE SESSION
12. Motion to go into Executive Session, Pursuant to Utah State Code 52-4-5 (10:15 p.m.)
MOTION: C. Perry - To go into Executive Session, Pursuant to Utah State Code 52-4-204 and 205 to discuss the character, competence or mental health of an individual. Seconded by C. Kirk.
Yes-C. Bowman
C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
* * * EXECUTIVE SESSION * * *
13. Motion to Adjourn Executive Session and Reconvene City Council Meeting (11:00 p.m.)
MOTION: C. Bowman - To Adjourn Executive Session and Reconvene City Council Meeting. Seconded by C. Perry.
Yes-C. Bowman
C. Kirk
C. Perry
C. Richardson
C. Wright Motion passes.
C. Richardson requested a review/action item for the execution of City Manager’s contract.
ADJOURNMENT
14. Adjourn
This meeting was adjourned at 11:00 on a motion by C. Perry, seconded by C. Bowman and unanimously approved.
/s/ Kim E. Holindrake
Kim E. Holindrake, City Recorder
Approved by Council:
March 4, 2008