PUBLIC HEARING AND CITY COUNCIL MEETING
Tuesday, April 4, 2006 7:00 p.m.
Public Safety Building
3925 W Cedar Hills Drive, Cedar Hills, Utah
Present: Mayor Mike McGee, Presiding
Council Members: Charelle Bowman, Darin Lowder, Eric Richardson, Jim Perry, Joel Wright
Kim Holindrake, City Recorder
David Bunker, City Engineer
Courtney Hammond, City Meeting Transcriber
Others: Brad Freeman - Lone Peak Public Safety District, Craig Carlisle - Lone Peak Public Safety District, Mark Edminster, Cecil Read, Todd Taylor, Shawn Richins, Perry Shore -Scout Troop 1170, Randy Fife - Scout Troop 1170, John Turner - Scout Troop 1170, Alex Giles, Kristen Giles, Jared Anderson - Scout Troop 1190, Dennis Knuckles - Scout Troop 1190, Karissa Neeley - New Utah, Brent Uibel, Ryan Liddiard (7:15 p.m.), Chad Kitchen, Zonda Perry, Michael Perry, Kevin Wistisen - Scout Troop 1191, Chad Powell (7:23 p.m.), Charisse Finch (8:30 p.m.)
1. This Public Hearing of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified, was called to order at 7:10 p.m. by Mayor McGee.
2. Sales Tax Revenue Bond Not to Exceed $1,500,000 to Finance Public Works Building (7:11 p.m.)
3. This Public Hearing was adjourned at 7:12 p.m. by Mayor McGee.
1. This meeting of the City Council of the City of Cedar Hills, having been posted throughout the City and the press notified was called to order at 7:13 p.m. by Mayor McGee.
Invocation given by C. Wright
Pledge of Allegiance
2. Public Issues for Future Agendas (7:14 p.m.)
• Todd Taylor - Mr. Taylor is a representative of the Orchard Place, HOA. He asked the Council to consider a speed table where the trail by Orchard Place and Harvey Blvd intersect. He said there have been a few near accidents with children coming off the trail and cars traveling at speeds up to 50 mph. David Bunker said that there is a speed table in the plan for the trail and Harvey Blvd.
• Perry Shore - Mr. Shore said that 4000 West is mislabeled as 400 West. He would also like to see the speed trailer placed on 4000 West to monitor speeds.
• Brent Uibel - Mr. Uibel asked the Council to consider a raised crosswalk on Ironwood to control speeds. At the last meeting, City staff agreed to ask the excavators at the Public Works building site to expedite the removal of the dirt. David Bunker said that staff did talk to the excavators; they have six months to remove the dirt. Staff has encouraged them to move quickly. The six-month period began around the middle of February. David Bunker will look at the contract to determine exactly when the contract ends.
3. Approval of the Minutes from the February 15, 2006, Special Joint City Council and Planning Commission Meeting and the March 22, 2006, Regular City Council Meeting (7:25 p.m.)
MOTION: C. Richardson - To approve the minutes from the February 15, 2006, Special Joint City Council and Planning Commission Meeting and the March 22, 2006, Regular City Council Meeting, as amended. Seconded by C. Lowder.
C. Wright Motion passes.
4. Review/Action on Community Advertising Website (7:44 p.m.)
See handouts. Kim Holindrake stated that Mrs. Whitehead is requesting that the City link her advertising website to the City web site. Mrs. Whitehead feels it would be a service to the community. The Council needs to decide how it wants to address these requests. Currently, the City requires businesses to get a business license. Properly licensed businesses are listed on the City’s web site under the Business section. Those businesses can also have a link to their business website. Mrs. Whitehead has stated that their advertising website is a nonprofit organization. That statement would need to be verified.
• C. Perry stated that Mrs. Whitehead’s intention does not appear to be to profit from the website. That is why she stated that it is a nonprofit organization. He would consider the link after the website is created and it demonstrates that it offers compelling benefit to the City. He felt that it is too premature to make this decision because the website does not yet exist. He agrees with the recommendation to have Mrs. Whitehead license her business and get a business link on the website that way.
• C. Wright stated that people will not invest in developing a website if they are not ensured that there will be opportunities for them once the website is finished. If a policy is in place, more people may be willing to invest in projects that do provide benefit to the community.
• C. Richardson stated that he would be interested in a two-pronged approach. Any entity can have a business link and then when they have proven their service to be a community benefit, there can be a different section for that.
MOTION: C. Richardson - To instruct staff to present a policy allowing for businesses to link through the Business Licensing section of the website and to allow for public service entities to demonstrate a compelling public benefit and have additional linkage on the City website. Seconded by C. Perry.
C. Perry stated that he would like to see the policy affirm that the Council would like to look at each proposal on an individual basis. C. Wright stated that approval would not be a one-time approval. It would need to be renewed and could be removed if compelling public benefit is not met.
C. Wright Motion passes.
C. Perry stated that Mrs. Whitehead can advertise on the Cedar Hills public forum for free.
5. Review/Action on City-Wide Outdoor Watering Policy (7:55 p.m.)
See handouts. David Bunker stated that last year there were issues with supplying the upper irrigation zone with sufficient water. Usage was triple the projections. The City had to shut down the system every other day. Two additional wet wells have been installed. The pumps for the wet wells will be installed in 2–4 weeks. It will maximize pump velocity, which will more than double the capacity of the system. Even with the upgrades, without a handle on usage, there might be other problems such as storage. Last year, the City adopted the Governor’s recommended conservation restriction usage from 10:00 a.m. to 6:00 p.m. David Bunker recommended adopting a policy restricting water usage from 8:00 a.m. to 6:00 p.m. Additional restrictions such as odd/even watering days is also proposed.
• C. Bowman stated that she would like watering allowed on Saturdays because it is a common day for working in the garden.
• C. Perry stated that he does not agree with allowing Saturday and restricting Sunday. He is more likely to be out playing with the kids in the yard on Saturday and watering on Sunday. He stated that channeling people into limited hours might actually increase usage and tax the system because everybody waters at the same time.
• C. Richardson stated that the Council should make the fee amount clear. In the past, for example with recycling, fees were published before the Council discussed and officially adopted the fee. He stated that as a whole, the City is over watering. There are many reasons for this, some good, some bad. Residents need to do their part; the City needs to do its part. The City can increase pump capacity and storage but there comes a point when residents need to think about the way they are using the water. He suggested that the Council give time for some public input because of the outcry last year.
• C. Lowder stated that many sprinkler systems are set by day of the week rather than by odd and even days. Tying residents into odd and even days might be inconvenient for those who will need to reset their system every week.
The consensus of the Council is that usage days should be divided by zone. The Cedars and everything east of Canyon Road is in one zone. The rest of the City would be in the other zone. Large water users, such as schools and churches, would be an exception. The Council would like to see the following amendments to the proposed ordinance:
• Section 1, Section 7-4-2, Irrigation Regulations: Prohibit sprinkler irrigation “between the hours of nine o’clock (9:00 a.m.) and seven o’clock (7:00 p.m.). As an additional conservation method public and private landscapes may be required to water according to a City-prescribed schedule. Schools, churches, HOAs that manage watering, parks and the golf course must have a watering schedule approved by the City.”
• 7-4-2A: New lawns that require frequent irrigation for establishment purposes within thirty (30) days of planting. This exception does not apply during the months of July and August.
• 7-4-2B: Short cycles required for testing, inspecting and maintaining irrigation systems or attended hand spot watering.
• Fees: First citation will receive a written warning, subsequent citations will receive a $50 fee.
A flyer will be prepared and distributed to residents to remind them to plan appropriately for installing new lawn.
MOTION: C. Richardson - To table the Citywide outdoor watering policy until two weeks from today, at which time staff will return with a recommended fee schedule. Seconded by C. Wright.
C. Wright Motion passes.
C. Perry excused - 8:45 p.m.
6. Review/Action to Award Bid for Golf Course Management (8:45 p.m.)
See handouts. Kim Holindrake stated that the City sent out an RFQ-P soliciting Golf Course management services. RC Management was the only management firm that submitted a proposal. There were other firms that picked up the criteria but did not submit.
• C. Lowder stated that the Council needs to address the issue that the City attorney raised about profit sharing.
• C. Richardson stated that as the rounds played goes up, the amount of time and energy that RC Management expends also increases as well as the marginal costs. He said that allowing for variable revenue in return for variable costs shouldn’t be a legal problem.
• C. Lowder stated that he feels comfortable going with the 24,000 rounds that RC Management proposed. He felt it was a reasonable number and takes away their risk. Exceeding that number is their benefit. He sees greater incentives with the 24,000 mark rather than a variable rate.
• C. Bowman stated that another option would be to take elements from both approaches.
Kim Holindrake said this agenda item awards a bid; it does not set the terms of the contract.
C. Perry returns - 8:53 p.m.
Mayor McGee stated that RC Management has done a great job, but a few things have happened that the Mayor thinks have had some potential adverse effects to the City. One issue is the new trail access to the back nine holes. He wants more checks in place with the City.
MOTION: C. Wright - To approve the award of the golf course management operations to RC Management. Seconded by C. Bowman.
C. Wright Motion passes.
7. City Manager Report and Discussion (9:58 p.m.)
8. Board and Committee Reports (9:58 p.m.)
• C. Wright - He attended the North Utah Valley Animal Shelter. It appears to be is a great facility that is well managed. The City requires cats to be licensed, which is unusual in Utah County. Mr. Wright said that is poor policy. Dogs are licensed because they hurt people. Cats don’t hurt people. The City should not require residents to license cats. C. Wright also attended a conference with Senator Greg Bell, who works with Envision Utah. He would like to meet with the Council to give a presentation on Envision Utah.
• C. Bowman - The Parks and Trails Committee meets next week. C. Bowman is meeting with Ciara Decker on Wednesday to talk about the Family Festival.
• C. Perry - The UTOPIA meeting is in St. George. C. Perry will phone in. C. Perry reported that he is disappointed in the attitude of many Alpine residents who are opposing a charter school because they feel that residents of other communities are not welcome. Flyers were distributed at the public school in Alpine saying that the charter school should not be supported because it would be servicing people from outside of Alpine. C. Perry said that Cedar Hills has a good relationship with the City of Alpine, but there is a faction of residents that feel otherwise. He suggested that contact with Alpine would be a good idea to reaffirm the good relationship with Alpine.
Cindy Boyd contacted C. Perry and requested a meeting about services and borders between Pleasant Grove and Cedar Hills. C. Perry has agreed to meet. C. Perry asked staff for feedback on hiring a full-time planner.
• C. Lowder - A Men’s Association has been created for The Cedar Hills Golf Club.
• C. Richardson - The Planning Commission met and acted on the Bridgestone Development. McMullin Homes has acquired the entire project. Final approval was recommended for Plat E as was a rephrasing plan. The Planning Commission would like to look at the General Plan, notification policy and the landscaping ordinance. The fencing ordinance is not on their priority list. The Parks and Trails Committee should look at the fencing ordinance and make suggestions/direction and then give it to the Planning Commission to review. The main issue with the fence ordinance is the trail corridor.
• Mayor McGee - Attended the North County Mayors’ Meeting. Commissioner Ellertson presented a proposal to increase fees on dispatch for police and emergency services. Mayor McGee asked for more information on current fees and financing.
• Kim Holindrake - Met with another company about digital recording. A presentation will be made at the May 2nd Work Session by one company.
9. Motion to go into Executive Session, Pursuant to Utah State Code 52-4-5 (9:34 p.m.)
Utah State Code 52-4-5 designates specific parameters for which a Closed Meeting/Executive Session may be held. This Executive Session was held to discuss the following: Strategy sessions to discuss collective bargaining and strategy session to discuss the purchase, exchange or lease of real property.
MOTION: C. Perry - To go into Executive Session, Pursuant to Utah State Code 52-4-5. Seconded by C. Richardson.
C. Wright Motion passes.
* * * EXECUTIVE SESSION * * *
10. Motion to Adjourn Executive Session and Reconvene City Council Meeting (10:47 p.m.)
MOTION: C. Wright - To Adjourn Executive Session and Reconvene City Council Meeting. Seconded by C. Richardson.
C. Wright Motion passes.
11. This meeting was adjourned at 10:47 p.m. on a motion by C. Richardson, seconded by C. Perry and unanimously approved.
/s/ Kim E. Holindrake
Kim E. Holindrake, City Recorder
Approved by Council:
April 18, 2006